Semi-formal letter material table

Semi-formal letters are written for official or professional communication. On the other hand, informal letters are used for casual or personal communication.
– The first paragraph introduces the subject, sets the scene and provides the basic information.
– The second paragraph describes the [bag/object/theme] that is talked about in the first paragraph.
– The third paragraph explains what the writer wants to happen.
– Appropriate ending. (e.g. I look forward to hearing from you soon.)
Sign off with:
Yours sincerely (when you know the person’s name);
Yours faithfully (when you do not know the person’s name);
Best regards
NOTE: USE POLITE and more serous language/RESPECFUL tone:
• I was wondering if you could ...(instead of: Can you ……)
• I am writing to request information about…(instead of: I thought I’d drop you a line to ask about…)
• I am sorry to say that/to inform you that I …(instead of: I am sorry to tell you that I...)
LANGUAGE STYLE DIFFERENCES
INFORMAL
SEMI-FORMAL
1 asking for information
Please fill me in about any changes to next week’s programme.
Please let me know if there are any changes to next week’s programme.
2 asking for permission
Can I stay at your house next Friday night?
Would it be all right if I stayed at your house next Friday night?
3 expressing a complaint
I didn’t like the food.
I was dissatisfied with the food.
4 correcting information
You’re wrong about the price.
I think you might be mistaken about the price.
5 making a suggestion
Why not phone the secretary and ask her?
It would be a good idea if you phoned the secretary and asked her.
6 refusing an invitation
I’m sorry, but I can’t come on Thursday night.
I’m afraid I won’t be able to come on Thursday night.
7 thanking someone
Thanks a million for all your help at the reception.
Thank you very much for all your help at the reception.
8 apologising
I’m really sorry about the damage to your jacket.
Please accept my apologies...

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