How to write semi-formal emails/letters

It is now an everyday chore to write emails in English, to answer them, to deal with different problems connected with written communication in English.
Formal – Textbooks, official reports, academic articles, essays, business letters, contracts, official speeches.
Semi-formal – Day-to-day interaction with colleagues and teachers, popular magazines, interviews, when talking with someone in authority or whom you respect.
Informal – interacting with friends, speaking or chatting online.
A semi-formal style is used for communicating with people you do not know well. Messages written in this style ares: concise and informative.
Informal: Thanks a lot.
Semi-formal: I really appreciate.
Informal: Phone me.
Semi-formal: Please, contact me.
Informal: Is it okay?
Semi-formal: Is it convenient?
Informal: I’m sorry, but I can’t come on Friday night.
Semi-formal: I’m afraid i won’t be able to come on Friday in the evening.
Informal: I didn’t like the food.
Semi-formal: I was dissatisfied with the food.
INFORMAL LETTER
Hi Joanna,
I’m going to be in Toronto for a conference next week. Do you think we could meet some time?
I’d love to know how you are doing and talk to you about your latest project.
Let me know if we can get together.
Cheers,
Felippa
SEMI-FORMAL EMAIL:
Dear Joanna Brown,
I will be attending the conference in Toronto next week and I would like to take this opportunity to meet with you to discuss your latest project.
Please let me know when you will be available.
I look forward to hearing from you soon.
Best regards,
Felippa Johnson
STRUCTURE OF SEMI-FORMAL EMAILS/LETTERS:
OPENING
Open by describing the reason why you’re writing and make your remaining points over two-to-four paragraphs in a logical manner, one idea per paragraph.
Keep the letter as short and to-the-point as you can.
You need to be clear about why you are writing. Some typical begginings of sentences would be as follows:
Dear Mr. Brown,
I am writing to...
I am contacting you to inform that...
Also...
Following our phone conversation/last meeting/etc.
With reference to your last email/your question concerning/etc.
MAIN...

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